EARN EXECUTIVE: Paul Bryant, (PB) Secretary Avi Cohen, (AC) Frode Greisen, (FG) President Michael Hebgen, (MH) Absent Vice President Jean-Claude Ippolito,(JCI)2nd day Treasurer Dennis Jennings, (DJ) Stephano Trumpy, (ST) EARN STAFF: Alain Auroux, (AA) Paris Office INVITED: Hans Deckers (HD) EARN Manager designate J C Agret KPMG for item 32.2 T Kalfaoglu EARN various items D Bovio EARN various items
Information of a contractual or personal nature which could prejudice EARN negotiations is not in the published EARN Executive minutes
Executive meeting 22
DJ - write to Physics Library
Retain
Board meeting June 1/2, 1989
21.7.4 Investigate options for trans-Atlantic back-up DJ,FG Complete
Executive meeting July 6/7, 1989
27.4 To revise the "migration resources" EXEC62 89 as required EXEC DJ Retain
27.13 Re-invigorate/establish security group AA MH Retain
Executive meeting September 7/8, 1989
28.1 Review the Icelandic situation FG Retain
28.3 Inform Board with respect to maintenance of
GBOXes. This will take the form of
the content of the recent letter from Colin
Allan. FG Complete
Board meeting October 19/20, 1989
22.5.3 To develop a long term strategy Exec Complete
22.9.3 To further consider actions in the case of
the late payment of contributions Exec Complete
22.9.4 To provide proposals for the connection of
countries by alternative means, e.g. ISDN Exec Retain
Executive meeting October 18 and 21, 1989
29.1 Review the collection of statistics on a VAX AA Complete
Note: A working system now exists.
29.2 Produce technical specification of DECNET in
Nordunet as it effects EARN JS Retain
29.2 Publish technical specification of NJE/OSI DJ Retain
29.7 Set up a working group to study NJE over DECNET FG Retain
Executive meeting December 13 and 14, 1989
30.1 To report on staff activities at each meeting AA Complete
30.2 To continue server compensation work MH AA Complete
30.5 To co-ordinate technical report for BOD ST Retain
30.8 To amend "Operations Procedures" (Standing orders) paper PB Retain
30.16 To inform Executive of any INET91 progress FG Complete
30.24 To resolve Dublin financial request. FG AA Retain
30.29 To investigate releases of Joiners software DJ Complete
Executive meeting February 21 and 22, 1990
31.2 Re-draft strategic plan for EXEC and BOD FG Complete
31.3 Revise financial figures PB Complete
31.4 Communicate EARN's dissatisfaction with the
Conference programme to the committee DJ Complete
31.4 Organise the EARN stall at the Conference AC Retain
31.5 Submit IP document to the NOG for comment AA Done
31.5 Submit IP document to BINET for comment FG Retain
31.5 Submit IP document to RIPE and ask H
Nussbacher to attend the next RIPE meeting AC Complete
31.6 Revise staff requirements paper AA Complete
31.7 Redraft "Membership payments procedures" EXEC5 90 AC Complete
31.7 Provide January 19 proposal for next meeting FG Complete
31.8 Produce report on management of HEPNET NJE
addresses by EARN ST Complete
31.9 Contact CREN to try and harmonise CREN and EARN rules FG Complete
31.10 Produce a Board proposal for EARN/VNET gateway FG Retain
31.11 Inform NORdunet of permission for IP link FG Complete
31.12 Initiate line sharing activity FG Complete
31.12 Revive NJE inter-operability tests DJ Retain
31.12 Co-ordinate trans-Atlantic link project DJ Complete
31.12 Inform SURFNET of need for NLGBOX to NT link FG Complete
31.12 Express concern to P Tindemans over lack of
EARN IXI connection FG Complete
Note: P Tindermans regards the EARN to IXI connection as
important and agreed to investigate.
31.12 Inform Montpellier of permission for SNA connection AA Complete
31.13 Re-draft IXI test proposal PB Complete
31.16 Convert SNA paper EXEC19 90 to directive AA Retain
31.17 Initiate East European votes FG Complete
31.19 Inform Tunisia of permission to connect AA Complete
31.20 Revise Board agenda EXEC153 89 PB Complete
31.22 Consider IBM offer of 9370 FG,AA Retain
Items for decision.
Resolved: To rewrite the accounts in English for the Board of Directors meeting. To rewrite the income and expenditure statement (first page of accounts) to further identify certain entries, to make the real income and expenditure figures balance, and to show accumulated balances. Action AA
Resolved: To advise the Board of Directors to base the EARN country contributions on GNP and RARE keys as in previous years. The Executive recognises the difficulties of making accurate traffic measurements and the even greater difficulties in providing a model for a server compensation and the collection of the required figures. Furthermore a volume charged network may reduce EARN traffic at no reduction in costs to the disadvantage to the EARN user community.
Note: In the light of the above resolution EXEC161 90 is withdrawn.
Noted: There has been no objections to the membership applications of Bulgaria, Czechoslovakia, Hungary, Poland, USSR. BITNET and CERN had abstained. These memberships will be ratified at the forthcoming Board of Directors meeting.
Noted: Poland had ordered a line to Denmark.
Resolved: In the light of the difficulties of new countries finding financial resources for EARN membership to recommend to the Board of Directors that new countries will be charged 25% of a years subscription in the first year and 50% in the second year and 100% in subsequent years. This would apply to all countries which on January 1 1990 had not connected and would apply from the date of connection. This rule is instead of the current one which allows the first six months of connection to be free. Action AC
Resolved: EXEC44 90 will be presented to the Board of Directors with the section on "extending the programme to other projects" omitted. Action AA
Noted: The programme is now very good and applications were at a high level.
Resolved: As there will be an Executive meeting Executive members will be entitles to recover travel and hotel costs.
Noted: AC is collecting exhibits and documents for the EARN stall such as the Code of Conduct, Charter, and document index. This will be organised in co-operation with Peter Flynn. The stall will not be manned.
Resolved: To amend the Agenda in the light of comments.
Noted: The deadline for papers is April 26! It is important to provide members with the relevant papers in the posting which will be shortly after April 26.
Resolved: EXEC12 90 was approved for submission to the Board of Directors with minor corrections.
Noted: The need for EARN to achieve speed upgrades and to meet the need for the requirements of workstations.
Resolved: To upgrade EXEC9 90 with the new GNP figures, to update the accounting codes which have been significantly changed since those in use at the previous Board meeting, to update the "expenditure and income figures" which are not yet to hand, to update the 1991 budget figures, and to make other presentation changes. The contingency contribution will be increased from 150000 ECU to 200000 ECU. It is still the intention to use the "spreadsheet model" and to continue to develop it to better meet the planning process. Action PB
Noted: The budget tabled by AA at the meeting showed a contribution requirement of 1200000 ECU and EXEC9 90 showed 876550 ECU. This difference of 323450 is due to the tabled budget showing an increased expenditure of 80000 ECU and 243450 ECU underspends from previous years which are not used to defray the contributions for 1991 in the tabled paper.
Resolved: 1990 expenditure, draft 1991 budget, and forward look papers would be produced in the style of those of previous years. These would identify the accumulated assets in terms of the contingency fund and the underspends and how the underspends would be utilised. Action AA
Resolved: The paper on the use of IP, EXEC14 90, was welcomed and approved in principle. It will be modified to clarify which requirements are "directives" and which are "recommendations" plus some other clarifications and submitted to the Board of Directors. Action AC
Resolved: EXEC39 90, which proposes an IP project group, will be redrafted and terms of reference drawn up in consultation with H Nusbacher. Action DJ
Resolved: The two schemes defined in EXEC5 90 (based on discounts) and EXEC32 90 (based on interest charges) will be submitted to the Board of Directors. In both cases discounts and interest charges may be reconciled in the subsequent year's payments. Action FG, AC
Noted: EXEC35 90.
Resolved: In the light of concerns on NJE routine with a non tree complex set of networks and the generation of routing tables the EARN staff will examine the issues and report. Action AA
Resolved: EXEC33 90 with amendments will be submitted to the Board of Directors. Action AA
Resolved: The outline IXI proposal, EXEC15 90, will continue to be updated in the light of information received. DJ will issue a message through FG to inform the Board of Directors of progress. Action DJ
Resolved: The OSI transition paper, EXEC25 90, will be redrafted in the light of events and presented to the Board of Directors. Action DJ
Resolved: The management of IXI proposal, EXEC43 90, was agreed in principle and the staff implication were considered with EXEC41 90 below.
Resolved: The GBOX allocation proposal, EXEC42 90, will be redrafted in the light of discussions. Action DJ Resolved: The application for GBOXes from Spain and Yugoslavia are approved subject to a recognition that their use would currently be for testing and not for service and therefore some means of assuring services without the use of GBOXes must be maintained.
Resolved: The paper explaining the deficiency of current measurements for charging was noted. AA was asked to add remarks on the increased complexity resulting from possible use links of other networks such as Hepnet. The paper should be presented to the BOD by MH/KB/AA. Action AA
Resolved: That the Executive recommends to support INET'91 by participation and involvement with the organisation. EARN should not participate in the organisation of any other such events in 1991. EARN should start to plan for a large conference in 1992.
Resolved: The latest version of the paper proposing that secondary and vocational schools could become affiliate members was accepted for BOD decision. Action AC
Resolved: It was agreed to put the proposed changes to the BOD with the recommendation that the Statutes eventually be modified accordingly. Action AC
Noted: EXEC28 90.
Resolved: The proposal was rejected. HD to look into other methods for recognising remarkable contributions to the network that cannot be covered by the EARN scholarship. Action HD
Resolved: FG reported on the latest developments and it was proposed that ST and DJ work out a policy paper after the Killarney meeting. Action ST DJ
Resolved: To submit an amended paper to the Board of Directors. The request for a full time IXI staff member at the EOC or Paris office will be noted. Action for recruitment of a further staff member will commence but will not take effect until after approval by the Board of Directors.
Confidential items for decision
Executive planning
Items for information
Executive meeting 22
DJ - write to Physics Library
Executive meeting July 6/7, 1989
27.4 To revise the "migration resources" EXEC62
89 as required EXEC DJ
27.13 Re-invigorate/establish security group AA MH
Executive meeting September 7/8, 1989
28.1 Review the Icelandic situation FG
Board meeting October 19/20, 1989
22.9.4 To provide proposals for the connection of
countries by alternative means, e.g. ISDN Exec
Executive meeting October 18 and 21, 1989
29.2 Produce technical specification of DECNET in
Nordunet as it effects EARN JS
29.2 Publish technical specification of NJE/OSI DJ
29.7 Set up a working group to study NJE over
DECNET FG
Executive meeting December 13 and 14, 1989
30.5 To co-ordinate technical report for BOD ST
30.8 To amend "Operations Procedures" (Standing
orders) paper PB
30.24 To resolve Dublin financial request. FG AA
Executive meeting February 21 and 22, 1990
31.4 Organise the EARN stall at the Conference AC
31.5 Submit IP document to BINET for comment FG
31.8 Produce report on management of HEPNET NJE
addresses by EARN ST
31.10 Produce a Board proposal for EARN/VNET
gateway FG
31.12 Revive NJE inter-operability tests DJ
31.16 Convert SNA paper EXEC19 90 to directive AA
31.22 Consider IBM offer of 9370 FG,AA
Executive meeting April 24 and 25, 1990
32.2 Rewrite accounts in English and redraft
income and expenditure sheet (first page) AA
32.4 Provide Board paper on revised subscriptions
for new countries AC
32.8 Update spread sheet PB
32.8 Provide 1990 expenditure, draft 1991 budget,
and forward look papers for the Board AA
32.9 Amend EXEC14 90 and submit to Board AC
32.9 Redraft EXEC39 90 DJ
32.10 Provide membership payment proposal for
Board FG,AC
32.11 Examine NJE routing issues in complex
networks AA
32.12 Submit revised EXEC25 90 to Board AA
32.13 Issue message to Board on IXI DJ
32.14 Present EXEC23 90 to Board AA
32.16 Present proposal to allow connection of
secondary schools to the Board AC
32.17 Present Charter changes to the Board AC
32.19 Look into methods of recognising exceptional
contributions to EARN HD
32.20 Produce policy paper on ESINET ST,DJ