EARN EXECUTIVE: Paul Bryant, (PB) Secretary Avi Cohen, (AC) Frode Greisen, (FG) President Michael Hebgen, (MH) Vice President Jean-Claude Ippolito,(JCI) Treasurer Dennis Jennings, (DJ) Stephano Trumpy, (ST) EARN STAFF: Alain Auroux, (AA) Paris Office Cathy Gregury (CG) Paris Office
Information of a contractual or personal nature which could prejudice EARN negotiations is not included in the published EARN Executive minutes.
EXEC/1/88 has been approved electronically and a version without confidential information published.
Executive meeting 21
Catalogue of EARN documents (AA)
Resolved: AA and PB to agree the list of documents and provide a
catalogue for the next meeting. Action AA/PB
Proposal for rationalising various lists (AA) Complete
AA to report to Exec on responses to agreed mailer recommendations. Retain
Message to BoD and EARN Tech re staff utilisation and clarification
with DEC (DJ). Delete
Executive meeting 22
DJ/JC to prepare annex to Management of Change proposal
(examples, etc.) to next Exec agenda Retain
DJ - BEARN changes - paper required Complete
JC to co-ordinate papers from ST, JCI, DJ on exploitation of TAL's Delete
AA formalise position of deputy to NCC
Resolved: It is recommended but not mandatory that each Board
of Directors member appoint a deputy for the NCC who will be a
member of the relevant distribution list. AA will inform the BoD. Action AA
PB/DJ to discuss inter-operability test with suppliers Retain
FG to write to Czechoslovakia Retain
AA to distribute official (French) version of statutes and English
translation Complete
DJ - write to Physics Library Retain
ST - paper on CNUCE-NSF link Retain
JCI - paper on NSFNET IP link Retain
JC to co-ordinate this Delete
Board Meeting October 24/25, 1988
JC to circulate action list Complete
PB to update action list before next BoD Ongoing
JCI/AA accounts to end of September to BoD Complete
JCI/AA to split travel by category for 1989 Retain
JCI/AA to produce more accurate projections to year end Complete
AA legal services contract, including termination for non payment Retain
FG to raise issue of TAL costs with BITNET Retain
Membership Committee - discuss and propose model for funding of
links to associate networks Complete
FG Circulate BITNET charter for Associate Networks Retain
Men-Comm. - proposal for new procedure for Associate Members Complete
DJ - statement on conformance by EARN to COSINE specs, RARE paper Retain
DJ - OSI Phase 2 detailed plan Complete
AA - EARN Manager to pursue countries not implementing directives Complete
Exec - Terms of reference for EARNTech Complete
PB - Agenda for next BoD - SNA Retain
Exec - Management plan, staff description, organisational plan,
hiring plan for EARN staff Complete
FG - discussion with UK and Germany on budget Retain
Executive meeting 23
23.4.1 To set up sub-group to produce proposals
for sub-groups and EARN TECH FG Complete
23.4.2 To ask CERN if they want an Board member FG Complete
Noted - CERN have requested a Board Member
23.4.3 Add to the list of responsibilities Group leaders Complete
23.4.4 To provide paper on future of EARN TECH JC Complete
23.4.5 To draw up Executive meeting procedures PB Complete
23.5.1 To provide OSI resource plan DJ Retain
23.5.1 To provide OSI staffing plan DJ Complete
23.5.1 To provide recruitment plan FG Complete
23.6.1 To arrange contracts for essential tasks AA Ongoing
23.6.3 To approach BITNET on GENROUTES FG/MH Retain
23.6.4 To approach BITNET on cost of maintenance FG Retain
23.10.1 To report on EARN directives AA Complete
23.10.2 To send security paper to IBM and inform
EARNTECH of any results MH Retain
23.10.3 To provide DEC contract to AA DJ Complete
23.11.4 To re-draft MDNS requirements paper DJ Complete
23.11.4 To send MDNS requirements paper to RARE DJ Complete
23.11.8 To list activities for COSINE funding DJ Complete
23.11.10 To clarify funding of Stockholm 64K line FG Complete
23.11.10 To inform EXEC on basis of 14.5KECU funding JC Complete
23.11.11 To study use of CWI to CERN HEP line JC Retain
23.11.12 To clarify use of DEC finance DJ Retain
23.12.2 To provide financial figures AA Complete
23.12.3 To provide funding for BITNET meeting AA Complete
23.12.4 To send invoice to Germany AA Complete
23.12.4 To negotiate 2nd German contribution FG Retain
23.12.5 To send invoice to UK AA Complete
23.12.5 To attempt to secure further UK funding PB Retain
23.12.5 To reply to Bob Coopers letter on funding FG/DJ Retain
23.12.6 To find conditions for cancelling UK64K line PB Complete
23.12.9 To refine funding model for 1989 FG Retain
23.14.1 To review Montpellier situation AA Complete
Resolved - EXEC/1/89 was approved subject to changes and will be re-issued and published. Action PB
Resolved - EXEC/16/89 was approved subject to changes and will be re-issued and published after electronic agreement. Action AA
Resolved - EXEC/9/89 will be re-drafted by a subgroup (FG, ST, MH, DJ) in the light of decisions and agreements. The paper to be agreed electronically for subsequent publication. Action FG
Resolved - EXEC/11/89 will be re-drafted, submitted to the Executive for electronic agreement, published, and submitted to the BOD for approval. Action AC
Resolved - That the BOD will be notified that as consequence of the changes to the Charter the EARN Statutes may require modification and that it may be necessary to convene a General meeting at the Crete BOD meeting. Action AC
Resolved - EXEC/12/89 was approved subject to changes, will be published, and the SNA group will be set up. MH will set up and co-ordinate the group. Action MH
24.8.1 Proposal to operate SNA between Belgium and Montpellier
Resolved - EXEC/2/89 was accepted and will be published. Belgium will be informed. Action FG
PB dissented from the resolution on the grounds that the proposal should await for the report from the SNA group.
24.8.2 Proposal to operate SNA between CNUSC and CNUCE - EXEC/3/89
Resolved - EXEC/3/89 was accepted and will be published with restrictions that the extension of SNA virtual circuits beyond Montpellier should not be made until after the SNA group had reported and the Executive has considered the report. Virtual circuits may be extended for experimental purposes in connection with the work of the SNA group. Action FG
PB dissented from the resolution on the grounds that the proposal should await the report of the SNA group.
Resolved - EXEC/4/89 was approved subject to changes and will be re-issued but not published. Action PB
Resolved - EXEC/6/89 was approved subject to changes and will be re-issued and published. The BOD will be informed for information. Action MH
Resolved - A recruitment sub-committee will be set up (AA, FG, MH, DJ). They will produce an advertisement for the OSI position for circulation by march 10 and with a closing date of March 31. The sub-group will short list candidates and select successful candidates in time for an announcement at the Crete meeting. The sub-committee will investigate the best way of recruiting staff and trawl for suitable staff. Action AA
A discussion was held on the problems which have arisen on the maintenance and distribution of LISTSERV
Resolved - A letter would be drafted to E Thomas defining the EARN position. This will be circulated for comment before being sent. Action FG
Resolved - There will be an attempt to formulate a common policy for LISTSERV with BITNET. Action FG
Resolved - EXEC/8/89 and EXEC/10/89 be accepted as drafts for development and will be published. The traffic statistics will be compared with the GNP to see if there is a correlation by AA. The draft will be developed by FG in the light of the statistics and any further comments. The consequences of EXEC/10/89 with respect to current traffic figures will be calculated by AA and an increase of the proposed contribution from the X.25 backbone countries investigated. Action AA/FG
Resolved - EXEC/17/89 will be updated but not published in line with Executive comments and other agenda items for presentation to the next Executive meeting. See also item 24.14 Action AA
Resolved - EXEC/15/89 will be updated but not be published in the light of comments for the next Executive meeting. It was suggested that the 1989 revised budget in 24.13 and the 1990 budget should be combined into a single document together with the 1989 budget, 1988 budget, 1988 out-turn and the forward looks for 1991/2/3 thus providing easy comparisons for the BoD meeting. Action AA
Resolved - The country contributions will be provided in a separate document showing the 1988, 1989, and the proposed 1990 contributions. This will take into account EXEC/10/89. Action AA
Resolved - EXEC/14/89 was approved subject to changes and will be published. Action AA
Resolved - A list of accounting codes will be provided for the next executive meeting. Action AA
Resolved - EXEC/20/89 will be re-drafted in the light of comment, provided with a cover sheet explaining the proposal together with a diagram, and it will then be published. Action DJ
Resolved - EXEC/5/89 was approved in principle for the organisation of the BoD meeting but will not be published. A revised agenda will be provided for the next Executive meeting. This will be published to the BoD requesting any further items. The deadline for the required papers will be four weeks before the meeting. Items and papers will only be accepted at the meeting under exceptional circumstances. Action PB
Resolved - The Executive meeting in Crete will consist of one day before the BoD meeting and one day after.
Resolved - EXEC/7/89 was approved subject to changes and will be published Action PB
Resolved - To proceed with phase 1 and order CWI/CERN and CERN/MOP lines. Resolved - To provide a detailed plan to the next Executive meeting. Action DJ
Resolved - EXEC/21/89 was approved but will not be published.
Resolved - To draw up a draft advertisement for staff and for staff to be employed. This will be undertaken by a sub-group of AA, FG, MH, and DJ. Action DJ
Confidential items
24.20
24.21
Items for Information.
EXEC INFO/4/89 was noted and will be published.
EXEC INFO/6/89 was noted and will be published.
EXEC INFO/5/89 was noted and will be published.
EXEC INFO/1/89 and EXEC INFO/2/89 were noted but as the documents have already been widely circulated they will not be published.
Resolved - EXEC INFO/3/89 will be corrected and re-issued as the approved English version of the statutes. Action PB
EXEC INFO/7/89 was noted and will be published.
EXEC INFO/8/89 was noted and will be published.
EXEC INFO/9/89 was noted and will be published.
EXEC INFO/10/89 was noted and will be published.
Executive planning.
The meeting will be held in Amsterdam.
The principle topics will be:
Ulrich Giese will be invited to attend part of the meeting to report on the BITNET meeting and to describe and report on his EARN activities.