EARN EXECUTIVE: Paul Bryant, (PB) Technical Director Frode Greisen, (FG) Membership Secretary Michael Hebgen, (MH) Secretary Jean-Luc Delahay representing Jean-Claude Ippolito,(JCI) Treasurer Dennis Jennings, (DJ) President David Lord, (DL) Vice President Stephano Trumpy, (ST) CEPT liaison ELECTED EXECUTIVE MEMBER: Avi Cohen (AC) EARN STAFF: Alain Auroux, (AA) Paris Office Joe Chester, (JC) Dublin Office Cathy Gregury (CG) Paris Office
23.0.1 The meeting was chaired by Frode Greisen the President elect.
23.0.2 The Executive warmly thanked Dennis Jennings for his work in EARN over the past two years as president. Grateful thanks were extended to Joe Chester as this would be his last meeting as the Presidents assistant.
23.0.3 The following items were added to the agenda:
(1) 14 CERN to Montpellier link
(2) 15 LISTSERV
(3) 16 Morocco/Italy link
(4) 17 Joiners software support
23.1.1 Resolved: To accept the minutes of the last meeting with the following corrections:
(1) Item 14 paragraph 4 line 5 - replace "exploid" by "exploit".
(2) Item 22 paragraph 5 line 1 - replace "analysis" by "review".
(3) Item 23 paragraph 5 line 4 - replace "correct" by "reasonably accurate" and "The idea" by "However, the idea".
23.2.1 Resolved: That for these minutes and future minutes-
(1) Minutes will be circulated electronically to the Executive for comment for one weeks.
(2) Minutes corrected from Executive comments will be circulated electronically to the Board of Directors for comment for two weeks.
(3) Minutes corrected from Board of Director comments will be signed as correct at the subsequent Executive meeting.
23.2.2 Noted: The following Executive comments -
(1) Section 88.30.2 paragraph 1 line 6 - Delete sentence "It was agreed..." by "It was agreed that either the total contribution should be invoiced by January 1, 1989 to be paid by January 31, 1989 or half be paid by January 31, 1989 and the remainder by July 1, 1989.".
(2) Section 88.30.4 page 17 paragraph 3 - add "KECU" to each cost.
(3) Section 88.30.4 penultimate paragraph - add second sentence "Germany can commit to the 1988 model, not the level.".
(4) Section 88.30.4 paragraph 8 line 7 - delete "and eventually Belgium.".
(5) Section 88.31 (EARN ASSOCIATION page 14) paragraph 1 line 2 - replace "seat" by "registered office" which is a better translation of the French term "siege".
(6) Section 88.32.2 paragraph 1 line 3 - delete sentence "Together...".
(7) Section 88.33 paragraph 2 line 2 - replace "Paul Bryant...MDNS pilot" by "Paul Bryant stated that EARN wants to be technically as close as possible to the COSINE specification. EARN is ready to adjust or modify its plans to take account of the MDNS pilot.".
(8) Section 88.36.1 line 4 - add to end of line ", Udo Meyer"
(9) Section 88.36.2.2 paragraph 1 line 2 - replace sentence "Dennis Jennings..." by "Dennis Jennings stated that there should be only one international node in a country.".
(10) Section 88.37.4 paragraph 1 line 3 - replace "permanent" by "full time".
(11) Further amendments have been sent electronically to MH.
Executive meeting 21
Memorandum on use of SNA on international lines (MH) Delete Catalogue of EARN documents (AA) Retain Proposal for rationalising various lists (AA) Retain AA to report to Exec on responses to agreed mailer recommendations Retain Clarification: AA should inform sites not using mailers what mailers are available and ask why a mailer is not in use. Message to BoD and EARN Tech re staff utilisation and clarification with DEC (DJ) Retain Forward projection to end of year for Dublin office (JC) Complete Check with DEC re 150K cheque (JC) Complete Check re maintenance with DEC (JC) Complete Check with auditor re G-boxes (AA) Complete
Executive meeting 22
DJ/JC to prepare annex to Management of Change proposal (examples, etc.) Retain AA to discuss EARN89 with PC Complete AA to ask relevant Board Members about registration of EARN name Complete AA to clarify position of Berthold Pasch Complete JC to add "software support over the network (Joiners)" to next Exec agenda Retain AA to arrange a meeting on scope and impact on CERN- MOP (single link) and of SNA sessions CERN to CUNY Complete JN - BEARN changes - paper required Retain JC to co-ordinate papers from ST, JCI, DJ on exploitation of TAL's Retain AA formalise position of deputy to NCC Retain PB to communicate Exec views on EARN Tech to EARN Tech Complete PB/JC to discuss interoperability test with suppliers Retain DJ to write to Czechoslovakia Retain AA to distribute official (French) version of statutes and English translation Retain DJ - write to Physics Library Retain Impact and scope statement on DEARN changes (MH) Delete ST - paper on CNUCE-NSF link Retain JCI - paper on NSFNET IP link Retain JC to co-ordinate this Retain
Board Meeting October 24/25, 1988
JC to circulate action list Retain JC to update action list before next BoD Ongoing JCI/AA accounts to end of September to BoD Retain JCI/AA to split travel by category Retain JCI/AA to produce more accurate projections to year end Retain This action is now urgent AA invoices to countries for contributions (January 1) Complete AA legal services contract, including termination for non payment Retain DJ to raise issue of TAL costs with BITNET Retain Membership Committee - discuss and propose model for funding of links to associate networks Retain Circulate BITNET charter for Associate Networks Retain DJ - E-bloc issues to CPG Complete Write to COCOM (DJ) Complete Write to countries concerned (DJ) Complete Men-Comm. - proposal for new procedure for Associate Members Retain Exec - continue discussion and get more clarification from NORDUNET Complete JC - copy NORDUNET letter and reply to BoD Complete ST/DJ to have informal discussion with CEPT on 1989 Delete DJ write to CPG - participation in pilot MDNS, CIP, and seek support (resources) for that involvement Complete JC - statement on conformance by EARN to COSINE specs, RARE paper Retain JC - OSI Phase 2 detailed plan Retain AA - EARN Manager to pursue countries not implementing directives Ongoing MH to add topology diagram to Minutes Deleted AA to discuss connection of Morocco to Pisa not Bari Complete Exec - Terms of reference for EARNTech Retain Agenda for next BoD - SNA Retain Exec - Management plan, staff description, organisational plan, hiring plan for EARN staff Retain Exec - discussion with UK and Germany on budget Retain
23.4.1 Resolved: FG will set up a sub-group to draw up a proposal based on the Executives discussion on the structure of sub-groups and the place of EARN TECH.
23.4.2 Resolved: In the light of the request from CERN to be represented on the EARN Board of Directors, FG will seek the agreement of the Board of Directors.
23.4.3 Resolved: that the responsibilities of Executive members are:
Operation MH aided by JCI and AC
Present international backbone, NOG, NAD,
statistics, security.
Information/Communications PB aided by DJ
Minutes, lists, file-store for documents,
annual report, brochure.
Finance JCI aided by FG
Accounts, budgets, funding, payment model.
Development DJ aided by PB and MH
OSI, SNA, second transatlantic line.
Policy AC aided by FG
Membership, charter, code of conduct, BOD
operational procedures.
Liaison FG aided by MH and ST
CEC, CEPT, RARE, COSINE, suppliers, other
networks.
Users ST aided by AC
Applications, user services, earntech,
users' meetings.
Further details and other topics will be provided by the relevant member.
23.4.4 Resolved: That JC will provide a paper on the future of EARN TECH to be agreed with ST to the next Executive meeting based on discussions at this meeting. The paper when accepted by the Executive will be sent to the Board of Director's members for discussion with EARN TECH members.
23.4.5 Resolved: PB will draw up operational procedures for Executive meetings which include how Executive minutes and papers should be circulated.
23.5.1 Resolved: That-
(1) The OSI operations centre will be in the Einstein Centre in Amsterdam.
(2) DJ will provide a plan for the resources involved to be developed from the OSI project plan.
(3) DJ will provide a staffing plan for 1989 for at least one man year for OSI which will be approved by The Board of Directors before implementation.
(4) FG will provide a paper on recruitment for the Amsterdam Centre.
23.6.1 Resolved: that EARN will contract with site staff for essential activities for 1989. The activities to be contracted and the manpower to be allocated are based on estimates by EARNTECH. The activities and possible contractors are-
Node management 1 week per month Ulrich Giese GENROUTES maintenance 0.4 weeks per month Ulrich Giese NETSERV maintenance and No estimate Berthold Pasch development LISTSERV maintenance 1 week per month Eric Thomas and development DOMAIN tables to be investigated Hank Nussbacher
Contracts may be with organisations or individuals depending on circumstances.
Work other than maintenance, financed by EARN will be the property of EARN. This will be clarified with the person or organisation involved before setting up an agreement
LISTSERV support will be on the basis of full, free, and continuing access to LISTSERV by EARN members.
Contracts will be on a temporary basis for 6 or 12 months or on a 6 month rolling basis so that jobs can be allocated to full time staff in due course. Ideally, EARN should be able to discontinue contracts with as short a notice as possible.
The permission of contractors' managers to undertake EARN work will be sought.
EARN would not expect to pay for computer resources.
Confidential - there is a payment ceiling of 721 ECU a week calculated from the funds available.
AA will approach possible contractors and contracts will be cleared with MH and FG.
23.6.2 Noted: That it is expected that IBM will continue to support Berthold Pasch.
23.6.3 Resolved: In the light of the requirement for an improved GENROUTES, BITNET will be approached by DJ as to how this should be achieved.
23.6.4 Resolved: In the light of the common interests of EARN and BITNET to maintain GENROUTES, NETSERV, LISTSERV, and DOMAINS discussions will be started with BITNET on the sharing of the costs of maintenance and development by DJ.
23.7.1 Resolved: That EARN will fund half the cost of a secretary for the President. UNI-C will fund the remainder. This will be funded from the office budget since the projected increase in the office budget for the Paris office will not be required in the light of the projected Amsterdam office.
23.7.2 Resolved: That starting January 1, 1989, Kathy Gregury will work full time rather than 80% as secretary of the EARN Paris office.
23.8.1 Resolved: That Executive meetings will be held at two monthly intervals and last for two days.
Discussed in other sections.
23.10.1 Resolved: AA will provide a report on the state of implementation of the EARN directives to the Board of Directors.
23.10.2 Resolved: MH will send the security papers to IBM and report their response to the executive.
23.10.3 Resolved: DJ will provide a copy of the DEC contract to AA.
23.11.1 Noted: The report on an MDNS meeting by JC (page 41).
23.11.2 Noted: The un-adopted minutes of the above MDNS meeting (page 43).
23.11.3 Noted: It was reported that the request for EARN's requirements for participation in the MDNS pilot were not included in a paper from DG13 to MDNS as the Executive had not had time to comment on the draft paper.
23.11.4 Resolved: That -
(1) the paper on EARN MDNS requirements (page 51) be adopted subject to re-drafting by DJ as indicated by the Executive.
(2) a letter be sent by DJ to RARE with copies to MDNS and CPG noting that EARN's requirements are not included and including the EARN MDNS requirements paper.
23.11.5 Noted: Organisational Responsibility for Pilot MDNS Project by JC (page 53).
23.11.6 Noted: Comments on current proposal of MDNS company for X.25 pilot by JC (page 54).
23.11.7 Noted: Comments to the Executive on the RARE COA meeting December 2 by JC (page 55).
23.11.8 Resolved: DJ and FG will produce a list of transition activities where it would be appropriate to seek COSINE funding.
23.11.9 Noted: EARN X.25 Backbone and OSI transition - Nordic position. Page 57 in the briefing document. The letter from Dennis Jennings proposed that EARN should contribute 14.5 KECU in 1989 for the line.
The Executive were unclear as to-
(1) the contribution the Nordic countries, EARN and EUNET would make to the proposed 64K line between Stockholm and CWI.
(2) whether the Nordic countries should be paying to EARN the current cost of their connection to CEARN.
(3) the funding of any overlap period of the two lines.
The Executive considered that the overlap period of the current and proposed Nordic lines should be minimal in the interests of economy. It was not clear whether the early use of a G-box at CWI rather than a bi-synch connection for an interim period would be the best approach. In addition the use of a channel on the CWI to CERN HEP line for an interim period for X.25 or bi-synch had not yet been resolved.
The DEC offer was to fund the upgrade of the backbone to 64K. It is not clear whether this is only applicable to the inter switch links or whether it can also be applied to aiding the move of other connections to X.25.
A number of countries may require to make local changes to the G-boxes. The Executive notes that this may have an implication on the way G-boxes are managed. For example, a G-box may be subject to failures due to local changes or upgrading of software may have implications for local changes.
23.11.10 Resolved: FG will clarify the financial details of the funding of the proposed 64K Stockholm CWI line. Also JC will inform the EXEC of the apparent commitment of EARN to provide 14.5 KECU towards the cost of the Stockholm CWI line.
23.11.11 Resolved: The use of the CWI to Stockholm and the CWI to CERN HEP lines will be further studied and a proposal provided by JC.
23.11.12 Resolved: DJ will clarify the use of DEC provided finance for lines.
23.11.13 Resolved: That the G-boxes are EARN property and that any local changes must be agreed with EARN. Any changes required by EARN will be implemented regardless of local changes (such as operating systems).
23.11.14 Noted: The joint EUNET-HEPNET-NORDUNET-EARN discussions which the Executive is urged to study. Page 68 of briefing document.
23.11.15 Resolved: That it was premature to negotiate co-operative agreements with the proposed super computer network.
23.12.1 Noted: in the absence of a written report AA reported that as of November 31 the figures are-
Office current expenditure budget
Paris 46 KECU 51 KECU
Dublin 98 KECU 86 KECU
144 KECU 137 KECU
The expected out-turn for 1988 is expected to show a deficit of 15 KECU.
23.12.2 Resolved: AA will provide accurate figures by electronic mail to the Executive and Board on December 13.
23.12.3 Resolved: AA will inform Ulrich Giese of the Executives decision to fund his attendance at the forthcoming BITNET meeting subject to a satisfactory outcome of an agreement for EARN table maintenance with Ulrich Giese.
23.12.4 Resolved: In the light of the unresolved situation with respect to the funding of EARN by Germany, AA will issue an invoice for the first 6 months of 1989 for 47 KECUs noting that the amount of the second instalment will be negotiated by FG. Invoice to be sent to Klauss Ullman with copy to MH.
23.12.5 Resolved: In the light of the unresolved situation with respect to the funding of EARN by the UK, AA will issue an invoice for the first 6 months for 37 KECU noting that the second instalment is subject to negotiation. Invoice will be sent to PB. PB will attempt to find an additional 10 KECU of funding to meet the full UK contribution. DJ will reply to the funding letter from Bob Cooper.
23.12.6 Resolved: In the light of the unwillingness of the UK to contribute to the 64K RAL to CERN line, PB will determine the conditions for cancelling the line.
23.12.7 Noted: Due to delays in the installation of OSI 64K lines the funding for 1989 is expected to be sufficient. Page 37 and page 77 of briefing document.
23.12.8 Noted: Clarification of the funding of the Sweden to CWI link is required and there is an action in 23.11.3.
23.12.9 Resolved: FG aided by AA and DL will undertake further work on the funding model which is accepted as a basis for development. Page 74 of briefing document.
23.12.10 Resolved: The registering of EARN as a trade mark will continue and and charges within countries will be paid by EARN.
23.13.1 February 7/8, 1989 - Paris starting at 1030.
23.13.2 April 3/4, 1989 - Paris starting at 1030.
23.14.1 Resolved: AA will provide a report on the current state of the Montpellier lines and on the related CERN meeting.
23.14.2 Noted: that the CERN to Montpellier 64K line is expected by the end of 1988. The availability of this line is a high priority.
Discussed in other sections.
Not discussed.
Not discussed.
Executive meeting 21
Catalogue of EARN documents (AA)
Proposal for rationalising various lists (AA)
AA to report to Exec on responses to agreed mailer
recommendations.
Message to BoD and EARN Tech re staff utilisation
and clarification with DEC (DJ).
Executive meeting 22
DJ/JC to prepare annex to Management of Change proposal
(examples, etc.)
to next Exec agenda
JN - BEARN changes - paper required
JC to co-ordinate papers from ST, JCI, DJ on
exploitation of TAL's
9AA formalise position of deputy to NCC
PB/JC to discuss interoperability test with suppliers
DJ to write to Czechoslovakia
AA to distribute official (French) version of statutes
and English translation
DJ - write to Physics Library
ST - paper on CNUCE-NSF link
JCI - paper on NSFNET IP link
JC to co-ordinate this
Board Meeting October 24/25, 1988
JC to circulate action list
JC to update action list before next BoD
JCI/AA accounts to end of September to BoD
JCI/AA to split travel by category
JCI/AA to produce more accurate projections to year
end
This action is now urgent
AA legal services contract, including termination for
non payment
DJ to raise issue of TAL costs with BITNET
Membership Committee - discuss and propose model for
funding of links to associate networks
Circulate BITNET charter for Associate Networks
Men-Comm. - proposal for new procedure for Associate
Members
JC - statement on conformance by EARN to COSINE specs,
RARE paper
JC - OSI Phase 2 detailed plan
AA - EARN Manager to pursue countries not implementing
directives
Exec - Terms of reference for EARNTech
Agenda for next BoD - SNA
Exec - Management plan, staff description,
organisational plan, hiring plan for EARN staff
Exec - discussion with UK and Germany on budget
Executive meeting 23
23.4.1 To set up sub-group to produce proposals
for sub-groups and EARN TECH FG
23.4.2 To ask CERN if they want an Board member FG
23.4.3 Add to the list of responsibilities Group leaders
23.4.4 To provide paper on future of EARN TECH JC
23.4.5 To draw up Executive meeting procedures PB
23.5.1 To provide OSI resource plan DJ
23.5.1 To provide OSI staffing plan DJ
23.5.1 To provide recruitment plan FG
23.6.1 To arrange contracts for essential tasks AA
23.6.3 To approach BITNET on GENROUTES DJ
23.6.4 To approach BITNET on cost of maintenance DJ
23.10.1 To report on EARN directives AA
23.10.2 To send security paper to IBM MH
23.10.3 To provide DEC contract to AA DJ
23.11.4 To re-draft MDNS requirements paper DJ
23.11.4 To send MDNS requirements paper to RARE DJ
23.11.8 To list activities for COSINE funding DJ
23.11.10 To clarify funding of Stockholm 64K line FG
23.11.10 To inform EXEC on basis of 14.5KECU funding JC
23.11.11 To study use of CWI to CERN HEP line JC
23.11.12 To clarify use of DEC finance DJ
23.12.2 To provide financial figures AA
23.12.3 To provide funding for BITNET meeting AA
23.12.4 To send invoice to Germany AA
23.12.4 To negotiate 2nd German contribution FG
23.12.5 To send invoice to UK AA
23.12.5 To attempt to secure further UK funding PB
23.12.5 To reply to Bob Coopers letter on funding DJ
23.12.6 To find conditions for cancelling UK64K line PB
23.12.9 To refine funding model for 1989 FG
23.14.1 To review Montpellier situation AA