EARN Board of Directors members are invited to submit corrections to the attached minutes after which they will be published. The deadline for comment is July 29, 1989.
EARN DIRECTORS: Pedro Amorim, Portugal Kurt Bauknecht, Switzerland Paul Bryant, U.K., EARN General Secretary Miguel Angel Campos, Spain Avi Cohen, Israel, EARN Executive Jean-Loic Delhaye, France (deputy) Mohamed Elkotb, Egypt Frode Greisen, Denmark, EARN President Michael Hebgen, Germany, EARN Vice President Matti Ihammotila, Finland Dennis Jennings, Ireland, EARN Executive Petter Kongshaug, Norway Oguz Manas, Turkey Olivier Martin, CERN (deputy) Wilfried Maschtera, Austria (deputy) Kees Neggers, Netherlands Jean Nuyens, Belgium Stelios Orphanoudakis, Greece Jagos Puric, Yugoslavia Arne Sundstrom, Sweden Stefano Trumpy, Italy, EARN Executive EARN STAFF: Alain Auroux, Manager, Paris Office Jerry Striplin, (DEC) Manager, EARN OSI operations centre OBSERVERS: Jose Barbera, IRIS, Spain Herb Budd, IBM (Europe) Harry Clasper, IBM (Europe) Bob Cooper, JANET Dominique Desbois, Ivory Coast Rene Florizoone, Belgium Torgny Hallenmark, Sweden Odd Jorgensen, Digital (Europe) Hans Wallberg, Sweden Martin Wilhelm, DFN Knut Winsnes, Norway (deputy) ABSENT: Iceland and Luxembourg
Representatives of the new members Egypt and Yugoslavia were welcomed.
The observers were welcomed.
The President thanked Stelios Orphanoudakis and his staff for organising the Board meeting and for their hospitality throughout EARN89, the Executive meeting, and Technical Forum. The beautiful site and the excellent domestic arrangements were also acknowledged.
A revised agenda and additional papers were circulated.
21.2.1 The minutes of meeting 20 - BOD1 88 - were approved
21.2.1 Review of actions from meeting 20
All actions have been completed or were taken up in the papers or in the appropriate sections of the minutes.
Noted - inconclusive discussions had been held with BITNET on sharing the cost of the trans-Atlantic link and these are continuing.
Noted - the BITNET charter had not been circulated as no document with the intended contents had been located.
Noted - the presidents report - BOD2 89
21.4.1 Operations report
Noted - the report on operations - BOD3 89
Noted - a verbal report of the Network Operation Group including-
21.4.2 EARN statistics
Noted - an example of some EARN statistics - BOD24 89
21.4.3 The use of SNA
Noted - the setting up of the SNA group - BOD4 89
Noted - the current policy is for all requests for SNA point to point connections and for circuits between non adjacent notes to be decided by the Executive pending the report from the SNA group. This is as a result of the 'Management of Change' paper and resolution at Board of Directors meeting 20. Currently only one circuit exists between non adjacent node namely Bonn to CUNY.
21.4.4 Statistics directive
Resolved - to accept BOD26 89 subject to rewording to align with the document on 'Directives and recommendations'. This will be published as BOD33 89.
Noted - statistics are currently collected for topology and traffic overloading purposes but in the future they may be used for determining part of a country's financial contribution. There will be a continuing program of developing the presentation of statistics. The effect of servers of traffic will be examined.
21.5.1 Transition progress
Noted - the OSI transition progress report BOD6 89
Resolved - the Executive be instructed to produce a draft plan by September 14, 1989 for the transition of the network to use OSI protocols. The plan is to include comments on:-
The plan should be flexible and include options to take account of possible changes in circumstances.
The plan will be circulated to the Board for comment and a revised plan will be brought to the Autumn Board meeting.
Noted - the liaison reports - BOD7 89.
21.7.1 Accounts 1988
Resolved - to approve the statement of accounts for 1988 - BOD8 89
21.7.2 Accounts 1989
Resolved - to approve the update of the EARN 1989 budget - BOD5 89. Note that as a result of subsequent resolutions the EARN 1989 budget will be further revised to reduce item 5.6.2 (Second US line) from 58 KECU to zero and thus increase item 7 (contingency fund) by 58 KECU to 148 KECU.
Noted - the statement of accounts for 1989 to date - BOD9 89
Noted - the payments made to date - BOD23 89 and BOD25 89
Resolved - to instruct the Executive to bring proposals to the Board on how to deal with late payment or non-payment on country contributions. This will deal with dis-connection procedures, any subsequent line cancellation problems, penalties for late payment, or discounts for early payments.
Noted - the EARN Association is not responsible for expenditure which is outside its control such as lines between countries apart from the trans-Atlantic line and the part payment for some lines used in the transition.
Noted - the cost of international leased lines - BOD22 89. All lines are 9.6K except for the German 64K line. The Iceland line does not exist. The national part of the Yugoslavia line is an over-estimate. The German and Belgium lines also attract a volume charge.
21.7.3 Funding model for 1990
Resolved - the draft funding model for 1990 - BOD27 89 was adopted subject to agreed clarified wording and is re-published as BOD28 89.
Resolved - the Executive is instructed to provide recommendations on "server compensation", that is how traffic from LISTSERV, NETSERV, file servers, gateways, and other supra-national services should be accounted.
Resolved - the Executive is instructed to work towards applying keys derived from traffic figures instead of GNP for 1991. The Executive is instructed to provide a report on the application of traffic keys to the 1991 contributions using such traffic figures which are available and draft server compensation proposals to the Autumn meeting.
Noted - BOD10 89 which gives example contributions for 1990 assuming the draft budget is accepted.
21.7.4 Budget 1990 and five year forward look
Noted - the draft 1990 budget and five year forward look - BOD11 89 was understood.
Resolved - the Executive is instructed to revise the 1990 budget to:-
Members are expected to respond to the revised budget by August 1, 1989.
Resolved - the Executive is instructed to investigate options for further and back-up trans-Atlantic capacity.
21.8.1 Reorganisation of EARN technical work
Resolved - the reorganisation of EARN technical work - BOD12 89 - was approved with minor amendments and is re-published as BOD31 89.
21.8.2 Services
Resolved - the report that technical experts are preparing on the use of EARN's current services should be considered at the next Board Meeting.
21.8.3 EARN 90
Noted - EARN 89 had been attended by 250-300 people and was very successful.
Resolved - to ask Dennis Jennings to investigate the possibility of linking EARN 90 with RARE Networkshop in Ireland which is scheduled for May 14/15/16, 1990. If this proves impracticable then Stephano Trumpy will be asked to investigate holding EARN 90 in Pisa.
21.8.4 EARN Technical Meeting
Noted - the verbal report on the Technical Meeting points raised were:
Resolved - the Executive is instructed to draw up terms of reference for a Permanent Group dedicated to user support activities to be submitted to the Board of Directors for approval.
Resolved - the Executive is encouraged to set up a Project Group to investigate new services in particular a document describing the idea of EARN Grand will be provided.
21.9.1 New members
Resolved - to approve as per BOD15 89:
Resolved - a recent application from Syria to join EARN as a country member was presented and unanimously accepted.
21.9.1 New applications particularly from Eastern Europe
Noted - the Executive were advised on new applications from East European counties and the resultant Executive actions - BOD16 89.
21.9.2 Charter
Noted - the new charter, BOD17 89, with corrections. A corrected version is published as BOD30 89.
Resolved - as Board Members will be responsible for Associate Membership decisions in future the Executive is instructed to provide a form for this purpose.
21.9.3 Code of conduct
Noted - the new code of conduct - BOD18 89
21.10.1 General Secretary's report
Noted - the General Secretary's report - BOD19 89
21.10.2 Annual report
Resolved - the plans for the annual report - BOD20 89 - were approved with some changes and will be republished as BOD33 89.
21.10.3 EARN statutes
Noted - the new translation of the EARN Statutes - BOD21 89. Due to the French character set the electronic version will only contain the English version and the complete French and English side by side version is available from Paul Bryant.
October 18/19, 1989 in Portugal. The deadline for agenda items and papers is October 4, 1989. Additional items and papers will only be accepted in exceptional circumstances at the discretion of the President.
